Release Notes

Transform your Confluence Release Notes with these 4 Beautiful yet Simple Designs

Atlassian’s Confluence team is upping the game with its recent enhancements to the Confluence editor. They have added page level emojis & headers, new table formatting, and then the databases are a whole new story.

Confluence already offers the ability to make selected spaces public. Add its robust collaboration features on top of this & you have got a perfect platform for maintaining the product release notes. 

In a previous post, we did talk about 7 macros that are essential to publish release notes in Confluence. Expanding on that thread further, we decided to create some handy designs for anyone who wanted to post release notes on their Confluence. Let us dive in.

Confluence Release Notes Design 1 – Grouped by Issue Types with Counts

This is the simple most design to get started. It groups all the released Jira tickets according to their issue types & puts them into a table cell. The title of each one of these sections carries the issue type name along with the number of issues (of that type) included in that release. Access this design here.

Grouped by issue type release notes design for Confluence

In this design, each of the released item is presented by a single line title, followed by a brief description of the change. If necessary, the description can include stylized screenshots for better conveying the updates.

Benefits: This design is excellent for teams who want to quickly convey the scope of the release without diving into too much detail. It’s visually engaging and easy to digest.

Confluence Release Notes Design 2 – Stats Highlight with Bullet Points

The second design is more like an executive summary. It focuses on presenting key statistics upfront, followed by a single line list of all updates. Here again, beyond the stats – changes included in the release are grouped according to their types. And presented in the form of a 2 column table. Access this design here.

Brief release notes design for Confluence

This design may not work for everyone, as it gives only a bird’s eye view of the product updates in that release.

Benefits: This design is ideal for teams that need to present high-level statistics and a simplified list of updates. It’s concise and keeps the information easily accessible.

Confluence Release Notes Design 3 – Tabular Version with Links

The third design offers a detailed tabular format, which includes the issue keys. While the showcased design includes these keys as issue links, it can be simple text as well. Then the 2nd & the 3rd columns include summary & description for each one of the released items. As was the case with 1st design, here as well – stylized screenshots are included to make the release notes more engaging to the readers. Access this design here.

Tabular release notes design for Confluence

It is easy to tweak this design a little bit & add few more bits of information viz components, labels etc, if necessary.

Benefits: This design is perfect for teams that require detailed information and quick access to specific issues. The clickable links add an interactive element as well.

Confluence Release Notes Design 4 – Running Release Notes (aka Single page release notes)

The fourth design is for teams that prefer to maintain all their release notes on a single page, organized by year and release. This format is particularly useful for long-term tracking and reference.

Single page release notes design for Confluence

Here’s how it’s set up:

  • Yearly sections: Each year has its dedicated section, providing a clear chronological structure.
  • Expand macro for each release: Within each year, individual releases are organized using expand macros. This allows users to expand and view details of each release as needed.

Benefits: This design is ideal for teams that need to keep a comprehensive and organized record of all releases. The expand macros help in managing space effectively while keeping the page clean and navigable.

Common Element: Page Properties Macro

All the designs (except the last one, running release notes) share a common element—the Page properties macro in Confluence. This macro allows for the creation of a release notes index page, making it easy to navigate through different releases and find specific information quickly.

Conclusion

If your team is already heavily relying on Jira for project management & issue tracking, it is a no brainer to track your release notes in Confluence. That is due to the tight integrations Jira & Confluence have to offer. As long as the right information & in digestible volume is communicated, result will be a thumping improvement in the release notes engagement.  By using these Confluence release notes designs, you can ensure that your updates are presented clearly and professionally. Whether you prefer a high-level overview or detailed tables, these designs offer the flexibility to meet your communication needs.

Publish-beautiful-release

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