How to Create a Customer Feedback Loop

Most businesses have an easy time managing customer feedback in the early stages of software development. But it becomes more difficult when there are more than a handful of features.

Without feedback loops in place, it’s difficult to know what customers want and to ensure that they are satisfied with both the product and service (e.g. customer support).

Let’s take a look at why customer feedback is so important and actionable strategies that you can use to build a feedback loop.

Customer feedback helps improve customer satisfaction and loyalty, as well as inform product and marketing decisions. Click To Tweet

Why Customer Feedback Matters

Customer feedback is essential for modern software businesses. By collecting feedback, you can identify and make changes that enhance customer satisfaction and loyalty.

The benefits of customer loyalty are well-known:

  • Acquiring a new customer is five times more costly than retaining an existing customer.
  • Referrals have a 75% higher conversion rate and a 69% faster close time.
  • Engaged customers buy 90% more frequently and spend 60% more per transaction.

In addition to enhancing loyalty, customer feedback powers data-driven product and marketing decisions. A large number of customers requesting the same feature could encourage organizations to prioritize the development of that feature, whereas a lot of positive feedback on a feature could make it an area of focus in marketing campaigns.

How to Create a Feedback Loop

There are many different ways to build a customer feedback loop, but most processes follow a familiar pattern that consists of four steps.

Download our Checklist of Tools to Collect Customer Feedback to discover easy ways that you can incorporate NPS into your business.
  1. Ask customers for feedback. Simple surveys are the most common way to collect customer feedback at various points throughout the customer journey.
  2. Categorize the feedback. Customer feedback is typically categorized as product feedback, customer service feedback or marketing/sales feedback.
  3. Act on the feedback. Customer feedback should be shared with relevant team members during weekly meetings, via Slack or other workflow tools.
  4. Follow up with customers. Public feature request boards, customer feedback reports or a simple email thanking a customer for feedback is essential to complete the loop.

Customer feedback loops might look at overall satisfaction with the product, potential problems with customer service and support, or potential issues with the product. In each case, you may want to consider different tools that are best suited to collect different types of feedback, as well as different ways to connect that feedback with the right staff.

Customer Feedback Tools

There are many different tools that you can use to collect customer feedback, ranging from net promoter score (NPS) surveys to Trello boards.

Don’t forget to download our Checklist of Tools to Collect Customer Feedback to discover easy ways that you can incorporate NPS into your business.

Net Promoter Score (NPS) Surveys

SurveyMonkey’s Net Promoter Score Survey – Source: SurveyMonkey

The net promoter score, or NPS, measures the likelihood that a customer will recommend your product with a single question with a scale of 1-10. A score of 0-6 represents unhappy customers, 7-8 represents indifferent customers and 9-10 represents loyal customers who will continue to buy and refer others to your business.

The biggest benefit of using NPS is that it’s an extremely simple metric that is widely known and standardized. Since there are hundreds of companies using the same metric across industries, you can easily benchmark your business against the competition to see how satisfied your customers are and find opportunities to improve.

Customer Satisfaction Scores (CSAT)

CSAT Example – Source: Boast

Customer satisfaction scores, or CSAT, measure how satisfied customers were following a specific interaction with your business. For example, a simple sad, indifferent and happy face may be presented following a support chat or knowledgebase article to assess how helpful it was to the customer along with a form for any additional comments.

Unlike net promoter score, CSAT is helpful for customer service and support to identify problem areas rather than assess how satisfied a customer is with the overall product. An unhelpful knowledge base article might be flagged, for example, for an update if it wasn’t helpful, which can in turn help improve customer satisfaction for future readers.

Feature Request Boards

Roadmap portal for Jira service desk – Source: Amoeboids

Feature request boards are public-facing Trello-like boards that enable customers to suggest and vote on a feature backlog. In addition to eliminating the need to manage feature requests via email or other methods, these boards help customers feel like they have a say in future development and provide them with something to look forward to.

While Trello is the most common way to implement feature request boards, it isn’t necessarily designed for the task and lacks some helpful features. We have recently released Roadmap Portal for Jira Service Desk to make it easier to collect and prioritize feature requests with built-in voting capabilities and other features specifically designed for feature request boards.

Roadmap Portal is built on top of Jira Service Desk, which means that you can use JQL queries to populate the portal and JSD customer accounts to make it easy for customers to vote on features and influence the future direction of your product. Roadmap items are automatically and dynamically populated based on JQL query data.

The Bottom Line

Customer feedback is critical to the success of any software business. Without feedback loops in place, it’s impossible to know what customers want and how they feel about your product and/or service. The good news is that there are several tools that make it easy to implement customer feedback loops to measure both product and support.

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